Sunday, February 26, 2012
YACPACC Conference Call Meeting Minutes
8:02 Roll call and check-in
AJ, Ben L., Ben P., Lucy, Taylor, Rachel, Kimber, Kelson
8:06 Agenda item: Call for additions to Pros/Deltas
No pros/deltas added
Summary of Pros/Deltas
-Official family group training needed
-More/better advertising in the future
-How to include, meet the needs of, and bring together younger and older young adults, former con goers and non-former con-goers, etc.
-Explanation of Robert’s Rules needed
-Use a different icebreaker activity than All My Friends and Neighbors or provide an alternative
-Orientation needs to be worked on
-Exclusivity of hookah
8:12 Paul enters. (Hello Paul!)
8:14 Ben P. moves to save certain pros/deltas for email discussion.
8:16 Rachel mentions that little discussion has occurred via email thus far.
8:17 Ben P. notes that this is likely due to us waiting for this conference call to begin discussion. If sufficient discussion does not occur via email now, it will be an agenda item next conference call.
8:17 Lucy seconds the motion.
8:19 Vote taken. All yays, no abstentions. Motion passes.
8:20 Ben P. suggests Google groups as a less cluttered means of communication than email.
8:21 Agenda item: Possibility of hosting Opus in 2013
8:23 Ben L. moves to table discussion.
Motion dies.
8:25 Representative(s) should be sent to Opus 2012.
8:26 JPD willing to sponsor someone(s?) to go to Opus?
8:27 Ben L. mentions potential awkwardness of us hosting Opus when none of us have ever been a part of it previously.
8:27 Ben P. mentions that the group hosting it this year is in a similar position.
8:29 Rachel notes Opus as a good opportunity for advertising and making our presence known.
8:30 *6 can be used to mute/unmute in call.
8:34 Proposal due by this summer, motion for us to host it will be made at Opus 2012.
8:35 Ben P. as possible representative or one of the representatives.
8:37 AJ moves to work on a proposal to host Opus 2013.
8:37 Ben P. seconds.
8:37 Informal decision that co-chairs should not be allowed to second each other.
8:38 Paul seconds.
8:39 Vote taken. Four yays, one nay (Ben. L.), two abstentions (Lucy and ?). Motion passes.
8:39 Pros/deltas should still be focus of email discussion.
8:39 Agenda item: JPD Annual Assembly Workshop
Building Intentional Community, youth and young adult perspectives, panel discussion format.
AJ moves to lead the workshop as YACPACC rather than as himself.
8:42 Workshop proposal would have been good to have and read before conference call, will be sent out via email soon.
8:43 Paul moves to send out proposal and vote next conference call.
Motion seconded by ?.
8:44 AJ asks to vote this conference call due to time considerations as the JPD Annual Assembly is in April and voting on this next month would only leave one month before the JPD Annual Assembly
8:44 Paul drops previous motion and moves to vote this conference call and review next conference call.
8:44 Ben P. seconds.
8:48 All yays. Motion passes.
8:49 Agenda item: YA presence at JPD Annual Assembly.
Encourage YAs to attend.
Youth con community will likely not be at the JPD Annual Assembly. Bridging will be done at summer con. Opportunity for YAs to help in bridging?
8:52 AJ asks for YACPACC to put advertising toward the JPD Annual Assembly.
8:52 Ben P. asks to switch charter covenant to next item.
We will.
8:56 AJ offers to host people for JPD Annual Conference.
8:57 Young adult registration for entire conference is $100. Panelists just coming to panel do not need to register/pay.
9:01 AJ suggests making a young adult-specific flyer for the JPD Annual Assembly.
9:03 Ben P. moves to ask artsy members of our community, especially Keen Supporters to create flyer.
9:03 Lucy seconds.
9:05 Vote taken. All yays. Motion passes. AJ and Ben P. to head this.
9:05 Agenda item: Charter convenant discussion.
Bylaws not the focus right now, more on creating a succinct covenant to bring us together and guide us.
Covenant structure/skeleton?
Rachel: Supporting and implementing YA programming in our congregations and communities.
Paul: Young adult training, support networks, programming with focus on the JPD.
AJ: Diversity, bring together opt-in, opt-out, former con-goers and non, raised UU, etc. and to come out of it with stronger UU identity, helping sub-categories to synthesize and integrate and to become a more complete whole.
Kimber: Establish ourselves as a separate entity from youth cons and youth community.
Ben P. Providing a faith welcoming and spiritually fulfilling community intended for UUs, but also for keen supporters.
Lucy: Echoes Ben P. in making our community a spiritual home for young adults and also providing educational opportunities.
Taylor: Wants us to be a catalyst for other young adult programming and help in communication.
Kelson: (I didn’t quite catch what you said, please add it again in the emails!)
9:20 Paul moves to go over summary of these statements via email and to have a proposed covenant for next conference call.
9:21 Ben P. mentions that we may need more time to creating a proposal for a covenant.
9:21 Paul takes back motion.
9:22. AJ asks to move off this topic.
We do.
9:22 Ben L. disappeared at some point due to phone trouble. We will get his covenant ideas via email.
9:23 Agenda item: Working with VUUYA on Memorial Day Weekend Event with focus on anti-bullying.
9:32 AJ moves to make Paul an official advisor to VUUYA.
9:33 Ben P. seconds.
9:36 Vote taken. Yays, one abstention (Paul). Motion passes.
9:37 Paul calls for agenda items for next conference call.
Taylor asks for an official website.
Paul mentions Andrew is doing this.
9:39 AJ exits. (Bye AJ!)
9:39 Ben takes over for the scheduling agenda item.
9:42 Lucy asks for minutes, power dynamics, energy breaks to be added to the agenda items.
9:44 Kimber asks for preliminary conference planning and workshop ideas.
9:45 Paul suggests Doodle poll for scheduling.
We will do this.
9:46 Lucy asks Paul for summary of VUUYA activity thus far.
Paul mentions that AJ is the person to ask for this and a summary will come soon.
9:49 Ben P. reminds that email discussion focus should be on pros/deltas and covenant.
9:49 Lucy mentions that we should check out other UU covenants as examples for our own.
9:50 Personal chitchat.
9:52 Meeting adjourned.
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